| 1. |
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Title
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These are the Change of Enrolment
Regulations 2003. |
| 2. |
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Date of Effect
|
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These regulations are effective from
1 January 2004. |
| 3. |
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Definitions
|
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In these regulations |
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change of enrolment means
any of the following changes to the programme of study in which
a student has originally enrolled for a given teaching period: |
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• |
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the addition of
a paper, with payment of the prescribed fees |
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• |
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the deletion of
a paper, with refund of the prescribed fees (the paper is deleted
from the student’s academic record) |
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• |
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withdrawal from
a paper, without refund of any fees (the paper remains on the student’s
academic record, annotated as ‘withdrawn’) |
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• |
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change of
qualification, major subject or specified programme. |
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iWaikato means
the computer system, accessible to enrolled students, which enables
them to apply for change of enrolment on the internet (unless indicated otherwise
in these regulations) |
| 4. |
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Application
|
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These regulations apply to papers
at 0, 100, 200, 300, 400, 500 and 700 levels. |
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Note: Policies
and procedures with respect to change of enrolment for 800 (MPhil) and
900 (doctoral) level programmes are available from the Postgraduate
Studies Office.
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| 5. |
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Fees
|
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The fees referred to in these regulations
are available online at
http://www.waikato.ac.nz/sasd/enrolment/fees.shtml |
| 6. |
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Teaching periods
|
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The teaching periods referred to in
these regulations are defined on page 10 of the University of Waikato
Calendar. |
| 7. |
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Programme approval
|
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Any change of enrolment constitutes
a change to a programme of study and requires the approval of the
School of Studies/Faculty. |
| 8. |
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Procedure for change of enrolment
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(1) |
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Applications for change of
enrolment must be submitted to the School of Studies/Faculty that
the student is enrolled in for consideration. They may be submitted
either on an Application to Change Enrolment form, available from
The Gateway and the Schools of Study/Faculty or, unless indicated otherwise
in specific circumstances in these regulations, through the iWaikato
system. |
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(2) |
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Absence from classes or failure to
submit items for assessment does not constitute withdrawal from
a paper. A student who does not withdraw from a paper using the
procedures outlined in these regulations remains enrolled for the
paper and remains liable for any prescribed fees. |
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(3) |
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Attendance at classes and submission
of items for assessment does not constitute enrolment in that paper. |
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(4) |
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A student who wishes to apply to withdraw
completely from all papers must do so on a Change of Enrolment form;
it is not possible to withdraw completely using iWaikato. |
| 9. |
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Timeframe for change of qualification,
major subject or specified programme
|
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Provided that no changes are made
to the selection of papers, a student may apply to change a qualification,
major subject or specified programme at any time. |
| 10. |
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Deadlines for adding, and deleting
papers
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(1) |
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An application to add a paper
(with payment of the prescribed fees), or to delete a paper (with
a refund of the prescribed fees) must be submitted to the School
of Studies/Faculty or through iWaikato by the following deadlines: |
| |
|
|
Type of Paper |
Deadline | |
|---|
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| Summer School papers and C, D etc. papers with teaching periods
shorter than 17 weeks |
5.00pm on the first Friday of the relevant teaching period | |
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| A semester and full-year papers |
5.00pm on the second Friday of A semester (9 March 2007) |
|
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B semester papers |
5.00pm on the second Friday of B semester (20 July 2007) |
|
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C, D etc. papers with teaching weeks of 17 weeks or
longer |
5.00pm on the second Friday of the relevant teaching period |
|
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(2) |
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Where subjects provide for different
levels of proficiency on first enrolment (eg Mathematics, languages),
a student may apply to transfer, with a transfer of fees, from one
paper to a closely related paper in the same subject up until the
relevant deadline for withdrawal listed in section 11 of these regulations. |
| 11. |
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Withdrawal from papers (without
a refund of the tuition fee)
|
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(1) |
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Unless exceptional circumstances
apply (as provided for under section 12 of these regulations), a
student who withdraws from a paper after the deadline for deletion
(see section 10 of these regulations) is not entitled to a refund
of the fees for that paper; if the fees have not been paid, the
student remains liable for them. |
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(2) |
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A student who wishes to withdraw from
a paper under this section must do so on an Application to Change
Enrolment form; it is not possible to withdraw from papers after
the deadline for deletions using iWaikato. |
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(3) |
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A student may withdraw from an undergraduate
paper (0, 100, 200, 300, or 400 levels and School of Education 700
level) after the deadline for deletion (see section 10 of these
regulations) up until the following dates: |
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|
Type of Paper |
Deadline |
|
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|
Summer School papers and C, D etc. papers with teaching periods
shorter than 17 weeks |
5.00pm on the third Friday of the relevant teaching period |
|
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A semester and full-year papers |
5.00pm on the sixth Friday of A semester (6 April 2007) |
|
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B semester papers |
5.00pm on the sixth Friday of B semester (17 August 2007) |
|
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C, D etc. papers with teaching weeks of 17 weeks or longer |
5.00pm on the sixth Friday of the relevant teaching period |
|
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(4) |
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A student may withdraw from a graduate
paper (500 or 700 level, excluding School of Education 700 level)
after the deadline for deletion (see section 10 of these regulations)
at any time before the start of the examination or, if the paper
is internally assessed, at any time before the due date for the
final item of assessment. |
| 12. |
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Late deletion
or withdrawal under exceptional circumstances
|
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Note: Part 4 of
the Assessment Regulations 2005 sets out the University’s provisions for
special consideration in assessment. Students considering withdrawal
from papers because of exceptional circumstances beyond their control
are encouraged to seek advice first from their School of Studies
or Faculty, or from the Assessment Office in The Gateway, about
whether they might be entitled to special consideration under the
Assessment Regulations 2005.
|
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(1) |
|
If, after the deadline for
deletion or withdrawal, a student considers that he or she is unable
to complete a paper because of exceptional circumstances beyond
his or her control, the student may apply in writing to the Director
of Student and Academic Services for late deletion or withdrawal. |
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(2) |
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The application must be submitted
to the Director of Student and Academic Services and must include
an account, with appropriate evidence if available, of the circumstances
that prompted the application. |
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(3) |
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Applications under this section are
considered and decided by the Director of Student and Academic Services. |
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(4) |
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If the application is approved, the
Director of Student and Academic Services may also approve, at his
or her discretion, a credit of some or all of the student’s fees. |
| 13. |
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Appeals
|
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(1) |
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A student may appeal against
any decision taken under these regulations. |
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(2) |
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An appeal, comprising a written statement
of the circumstances of the appeal, and supporting evidence if available,
must be submitted in writing to the Director of Student and Academic
Services not more than seven days after the date on which the student
receives notification of the relevant decision. |
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(3) |
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Appeals under this section are considered
and decided by the Deputy Vice-Chancellor by delegated authority
of the Academic Board. |
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(4) |
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A decision by the
Deputy Vice-Chancellor is notified in writing and is final. |
