Part
1
General
|
| 1. |
|
Title
|
| |
These are the Assessment Regulations
2005. |
| 2. |
|
Date of effect
|
| |
These regulations are effective from
1 January 2006. |
| 3. |
|
Definitions
|
| |
In these regulations |
| |
assessment means
the internal assessment (details of which are prescribed in the relevant
paper outline) and, if one is offered, the examination that a student
must undertake in order to be awarded a grade for the paper concerned |
| |
chief examiner means
the person appointed by the relevant Dean as the chief examiner
for the paper concerned; (the names of chief examiners are available
from the Director of Student and Academic Services) |
| |
compulsory assessment
item means an assessment item that is identified
as compulsory in the relevant paper outline, and that a student
must submit in order to be eligible to pass the paper |
| |
examination means
the portion of the assessment for a paper that a student undertakes
under formally supervised conditions, at a time and place notified
by the Director of Student and Academic Services |
| |
examiner means
the person or persons designated in the relevant paper outline as the
lecturer or convenor of the paper concerned |
| |
internal assessment means
the portion of the assessment for a paper that is assigned, supervised
and marked internally within the relevant department; it may include
assignments, practical work, work in tutorials, seminars, written
or oral tests, recitals, performances or attendance requirements |
| |
paper outline means
the document distributed by the relevant department providing detailed
information about the nature and requirements of the paper |
| |
plagiarism means
presenting as one’s own work the work of another, and includes the
copying or paraphrasing of another person’s work in an assessment
item without acknowledging it as the other person’s work through
full and accurate referencing; it applies to assessment presented
through a written, spoken, electronic, broadcasting, visual, performance
or other medium. |
| |
special examination means
an examination prepared and scheduled for a student whose application
for special consideration under section 17 of these regulations has
been accepted as valid by the Special Consideration Sub-Committee |
| 4. |
|
Application
|
| |
These regulations apply to papers
at 0, 100, 200, 300, 400, 500, and 700 levels. |
| 5. |
|
Fees
|
| |
The fees referred to in these regulations
are prescribed in the Table of Fees and Charges section of the University
of Waikato Calendar. |
| 6. |
|
Eligibility to submit assessment
|
| |
A student must be enrolled for a paper
in order to be eligible to submit assessment in it. |
| 7. |
|
Use of particular languages for assessment
|
| |
(1) |
|
Unless specified otherwise
in the relevant paper outline, students must submit assessment in
either English or Māori. |
| |
(2) |
|
The presentation of assessment in
Māori is subject to the Policy on the Use of Māori
for Assessment. |
| 8. |
|
Plagiarism and cheating
|
| |
(1) |
|
Guidelines for sourcing and
referencing styles appropriate to particular disciplines are available
from the Faculty/Schools of Studies and the Library. |
| |
(2) |
|
Plagiarism is prohibited. |
| |
(3) |
|
It is not a defence against a charge
of plagiarism for a student to argue that he or she did not act
intentionally in appropriating the writing or work of another person;
however, the extent to which the student is judged to have plagiarised
intentionally, and the level and standard of scholarship that might
reasonably be expected of the student, may be factors in the determination
of any disciplinary action to be taken against the student. |
| |
(4) |
|
Cheating in any matter connected with
assessment is prohibited. |
| 9. |
|
Use of the same material
for different assessment items
|
| |
Unless approved otherwise by the examiners
of the papers concerned, a student must not submit as assessment
material that is substantially the same as material submitted as
assessment for a different paper. |
Part 2
Conduct in Examinations
|
| 10. |
|
Presence and identification
at examinations
|
| |
(1) |
|
A student may attend an examination
only if he or she is enrolled for the paper for which it is prescribed. |
| |
(2) |
|
A student may not enter an examination
to begin an examination after the first 45 minutes. |
| |
(3) |
|
Except with the permission of the
examination supervisor, a student may not leave an examination room
during the first 45 minutes or during the last 15 minutes. |
| |
(4) |
|
Students undertaking an examination
must sign their examination script and identify themselves to the
examination supervisor by producing either |
| |
(a) |
|
their student identity card,
or |
| |
(b) |
|
another form of photo identification
that can be authenticated by the examination supervisor. |
| |
(5) |
|
A student may not leave the
examination room during an examination with the intention of returning
unless supervised during the period of absence by the examination
supervisor. |
| 11. |
|
Conduct in the examination
room
|
| |
(1) |
|
A student undertaking an
examination must follow the instructions in the examination paper
as well as any instructions given by the examination supervisor. |
| |
(2) |
|
A cell phone, pager or any other communications
or electronic device that |
| |
(a) |
|
makes use of an audible alarm,
or |
| |
(b) |
|
has facilities for transmission or
reception of information |
| |
is prohibited in the examination room,
unless it is a computer authorised by an examiner under subsection
11(3) of these regulations. |
| |
(3) |
|
A student may not bring into
the examination room any of the following items unless authorised
in writing by the examiner: |
| |
(a) |
|
paper |
| |
(b) |
|
books |
| |
(c) |
|
calculators |
| |
(d) |
|
electronic dictionaries |
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(e) |
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computers. |
| |
(4) |
|
If calculators, electronic
dictionaries or computers are authorised under subsection 11(3)
of these regulations, details of the type and the functions that
may be used will be specified by the examiner. |
| |
(5) |
|
Items brought into an examination
room may be subject to scrutiny and their use during the examination
may be monitored. |
| |
(6) |
|
A student undertaking an examination
must not |
| |
(a) |
|
communicate with another
student during the examination |
| |
(b) |
|
share material in the examination
room. |
| 12. |
|
Communications with others
about examinations
|
| |
(1) |
|
A student must not communicate
with the examiner about the content of an examination between the
time it is undertaken and the notification of confirmed grades. |
| |
(2) |
|
A student who wishes to raise an issue
about an examination between the time it is undertaken and the notification
of confirmed grades may do so by contacting the Director of Student
and Academic Services. |
Part 3
Special Arrangements for Examinations
|
| 13. |
|
Applications and procedures
|
| |
(1) |
|
Applications under this Part
are considered and decided by the Special Consideration Sub-Committee,
which is a committee of the Academic Programmes Committee. |
| |
(2) |
|
The times and places of examinations
are notified by the Director of Student and Academic Services. |
| |
(3) |
|
A student |
| |
(a) |
|
who has a learning or physical
disability that is likely to affect his or her performance in an
examination, or |
| |
(b) |
|
who, for any other reason that he
or she considers to be compelling, requires a special arrangement
to undertake an examination, |
| |
may apply to undertake the
examination at a different time, a different place, or under special
conditions. |
| |
(4) |
|
The application must be submitted
to the Director of Student and Academic Services, on the prescribed
form, as soon as practicable after the teaching of the paper has
started and the need for the special arrangement has been identified. |
| |
(5) |
|
If the need is identified too late
to allow for a suitable arrangement to be made by the University,
the student will be advised to apply for special consideration under
Part 4 of these regulations. |
| |
(6) |
|
An application under this Part must
be supported by evidence as stipulated on the application form. |
| |
(7) |
|
A student who makes an application
under this Part may be requested by the Special Consideration Sub-Committee
to undergo an evaluation by an independent professional person. |
| |
(8) |
|
The University makes any arrangements
and meets any costs for an evaluation under subsection 13(7) of
these regulations. |
| |
(9) |
|
If the Special Consideration Sub-Committee
considers that |
| |
(a) |
|
the circumstances documented
in the application are valid according to the criteria set down
in subsection 13(3) of these regulations, and |
| |
(b) |
|
it is practicable to do so given the
nature of the circumstances involved and the availability of resources, |
| |
it will offer the student
a special arrangement. |
| 14. |
|
Conditions attached to special
arrangements
|
| |
(1) |
|
Unless approved otherwise
by the Special Consideration Sub-Committee, a student will not be
permitted to undertake an examination at a different time that is
more than two days before or after the notified time for other candidates. |
| |
(2) |
|
A student who accepts an opportunity
to undertake an examination at a different time is required to sign
a statutory declaration promising not to communicate about the content
of the examination with any other person between the time he or
she undertakes it and the time it is undertaken by the other candidates. |
| |
(3) |
|
The Special Consideration Sub-Committee
may require, as a condition attached to the offer of a special arrangement,
that the student contribute part or all of any associated costs. |
Part 4
Special Consideration for Missed Assessment, or Impaired
Performance in Assessment
|
| 15. |
|
Grounds for applications
for special consideration
|
| |
If, due to circumstances beyond his
or her control (such as illness, injury, bereavement or trauma), |
| |
(a) |
|
a student has been prevented
from presenting internal assessment, |
| |
(b) |
|
a student’s performance in internal
assessment has been seriously impaired, |
| |
(c) |
|
a student has been prevented from
undertaking an examination, |
| |
(d) |
|
a student’s performance in an examination
has been seriously impaired, or |
| |
(e) |
|
a student’s ability to prepare for
an examination in the two weeks immediately preceding the examination
has been seriously impaired, |
| |
the student may apply for
special consideration. |
| 16. |
|
Special consideration in respect of
internal assessment
|
| |
(1) |
|
Applications for special
consideration in respect of internal assessment are considered and
decided by the examiner of the paper for which the assessment is
prescribed. |
| |
(2) |
|
An application for special consideration
in respect of internal assessment must be made in writing to the
relevant examiner not later than three days after the date on which
it is due. |
| |
(3) |
|
The application must be supported
by evidence that is acceptable to the examiner; the evidence may
be in the form of |
| |
(a) |
|
a medical certificate for
an illness or injury affecting the period relevant to the particular
assessment item, or |
| |
(b) |
|
evidence of any other circumstance
and its effect on the student over the period relevant to the particular
assessment item. |
| |
(4) |
|
If the examiner accepts that
the circumstances documented in the application are valid, he or
she may |
| |
(a) |
|
estimate a mark for the assessment
item, or |
| |
(b) |
|
if it is practicable to do so, offer
the student an opportunity to submit or repeat the original assessment
item or to submit an alternative assessment item. |
| |
(5) |
|
A student may not be awarded
estimated marks under subsection 16(4) of these regulations for
more than 33% of the overall internal assessment for a paper. |
| |
(6) |
|
If the examiner does not offer any
of the options under subsection 16(4) of these regulations, the
student may apply under the Change of Enrolment Regulations 2003 to
withdraw from the paper on medical or compassionate grounds. |
| |
(7) |
|
A student may appeal to the chief
examiner against any decision by an examiner under this section. |
| |
(8) |
|
An appeal to the chief examiner must
be made in writing by the student not more than seven days after
he or she has received notification of the relevant decision by
the examiner. |
| |
(9) |
|
Where an examiner is also the chief
examiner, a student may appeal directly to the Director of Student
and Academic Services under the provisions of section 24 of these
regulations. |
| 17. |
|
Special consideration in
respect of examinations
|
| |
(1) |
|
Applications for special
consideration in respect of examinations are considered and decided
by the Special Consideration Sub-Committee. |
| |
(2) |
|
In order to be eligible for special
consideration in respect of an examination, a student must have
submitted all compulsory items of internal assessment for the relevant
paper. |
| |
(3) |
|
An application for special consideration
in respect of an examination must be submitted to the Director of
Student and Academic Services on the prescribed form not later than
three days after the date of the examination. |
| |
(4) |
|
The application must be accompanied
by evidence of the circumstances relating to the application. |
| |
(5) |
|
In the case of injury, illness, bereavement
or trauma, the evidence required under subsection 17(4) of these
regulations must be in the form of a report that relates to a consultation
within 24 hours of the examination between the student and a medical
practitioner, midwife, dental surgeon or psychologist, or between
the student and a counsellor who is recognised for this purpose
by the Special Consideration Sub-Committee. (Details of the names
of counsellors recognised for this purpose are available from the Director
of Student and Academic Services.) |
| |
(6) |
|
In the case of any circumstance other
than those described in subsection 17 (5) of these regulations,
the evidence must be in the form of a statement of the nature and
time of the circumstance, written by the student. |
| |
(7) |
|
The Director of Student and Academic
Services may, at his or her discretion, request the student to submit
a statutory declaration affirming details of the circumstances relating
to the application. |
| |
(8) |
|
Where an application is accepted as
valid by the Special Consideration Sub-Committee, the chief examiner
will be requested by the Director of Student and Academic Services
to consider the assessment of the student in the relevant paper. |
| |
(9) |
|
The chief examiner may at his or her
discretion |
| |
(a) |
|
estimate a grade for the
paper, or |
| |
(b) |
|
offer the student the opportunity
to undertake a special examination. |
| |
(10) |
|
If the chief examiner does
not estimate a grade for the paper under subsection 17(9) of these
regulations, and it is not practicable to offer a special examination
(either because of the nature of the assessment or the continuing
circumstances of the student), the student may apply under the Change
of Enrolment Regulations 2003 to withdraw from the paper on medical
or compassionate grounds. |
| |
(11) |
|
Where a student demonstrates to the
Director of Student and Academic Services that, because of circumstances
beyond his or her control, he or she is not able to accept the offer
of a special examination, the student may apply under the Change
of Enrolment Regulations 2003 to withdraw from the paper on medical
or compassionate grounds. |
Part 5
Review of Grade and Return of Examination Script
|
| 18. |
|
Review of grade
|
| |
(1) |
|
A student who considers that
a mistake has been made in the process of calculating or determining
a grade for a paper may apply for a review of a grade. |
| |
(2) |
|
An application for review of grade
must be submitted by the student on the prescribed form, together
with the prescribed fee, to the Director of Student and Academic
Services not more than 14 days after receiving notification of the
grade. |
| |
(3) |
|
The application must be accompanied
by all items of internal assessment for the relevant paper that
have been returned to the student. |
| |
(4) |
|
A review of grade involves a re-marking
of all items of assessment that contribute to the final grade, and
a re-calculation of marks. |
| |
(5) |
|
A review of grade results in a grade
either being left unchanged, raised or lowered. |
| |
(6) |
|
The fee for a review of grade is refunded
if the review results in a change of grade. |
| 19. |
|
Return of examination script
|
| |
(1) |
|
A student may apply for a
copy of his or her marked examination script. |
| |
(2) |
|
An application for a copy of an examination
script must be submitted to the Director of Student and Academic
Services on the prescribed form, together with proof of identity,
not later than three months after the date of the examination concerned. |
| |
(3) |
|
Examination scripts are destroyed
by the University after the three-month deadline has elapsed. |
Part 6
Grades and Annotations
|
| 20. |
|
Grades
|
| |
(1) |
|
Grades are confirmed by Boards
of Examiners or delegated authorities. |
| |
(2) |
|
The schedule of grades used by the
University and the range of marks represented by each grade is as
follows: |
| |
Pass Grades
|
| |
| |
A+ |
|
85-100 |
|
| |
A |
|
80-84 |
|
| |
A- |
|
75-79 |
|
| |
B+ |
|
70-74 |
|
| |
B |
|
65-69 |
|
| |
B- |
|
60-64 |
|
| |
C+ |
|
55-59 |
|
| |
C |
|
50-54 |
|
| |
RP |
|
Restricted pass |
|
| |
P |
|
Ungraded pass |
|
|
| |
Fail Grades
|
| |
| |
D |
|
40-49 |
|
| |
E |
|
0-39 |
|
| |
F |
|
Ungraded fail |
|
|
| |
(3) |
|
A “…” annotation is used
on students’ academic records for theses and papers that may be
undertaken over more than one year, and indicates that the enrolment
is continuing into a subsequent year. |
| |
(4) |
|
A restricted pass (“RP”) grade may
be awarded at the discretion of a Board of Examiners or delegated
authority for a paper in which the student has achieved |
| |
(a) |
|
borderline performance, or |
| |
(b) |
|
a D grade compensated by overall good
performance in the relevant subject or the relevant subject and
closely related subjects. |
| |
Note: A paper for which a
Restricted Pass (RP) has been awarded will not be accepted as meeting
the prerequisite requirements for any other paper unless the Dean
of the Faculty/School in which the other paper is offered approves otherwise. |
| |
(5) |
|
An IC annotation
means “Incomplete”, and is awarded if a student |
| |
(a) |
|
does not submit a compulsory
assessment item, or |
| |
(b) |
|
if an examination was prescribed,
does not undertake the examination. |
| |
(6) |
|
An IC annotation is treated
as a fail grade. |
| |
(7) |
|
The NC annotation means “No Credit”
and indicates that credit for the paper has been refused as a direct
consequence of a finding of misconduct. |
| 21. |
|
Conceded credit
|
| |
(1) |
|
A Board of Examiners or delegated
authority may award a conceded credit to a candidate for a bachelors
degree who has |
| |
(a) |
|
undertaken the required number
of papers for the degree, |
| |
(b) |
|
passed all compulsory papers, and |
| |
(c) |
|
passed all papers required for the
major subject, or specified programme or stream, |
| |
but who has narrowly failed
one paper in the final year. |
| |
(2) |
|
The award of a conceded credit is
based on the candidate’s performance in the bachelors degree as
a whole as well as the paper in question. |
| |
(3) |
|
The conceded credit is attached to
the degree as a whole (and does not affect the fail grade in the
paper in question). |
| |
(4) |
|
A student may be awarded one conceded
credit only in a bachelors degree. |
| 22. |
|
Notification of confirmed
grades
|
| |
(1) |
|
Confirmed grades are notified
in writing by mail to the address indicated by the student as his
or her examination address. |
| |
(2) |
|
Confirmed grades may also be published
confidentially, using individual student identity numbers, by noticeboard
and/or iWaikato (internet). |
Part 7
Breaches and Appeals
|
| 23. |
|
Breaches
|
| |
A breach of these regulations is misconduct
under the Student Discipline Regulations 2006. |
| 24. |
|
Appeals
|
| |
(1) |
|
A student may appeal against
any decision taken under these regulations. |
| |
(2) |
|
An appeal, comprising a written statement
of the circumstances of the appeal, together with supporting evidence
if available, must be submitted by the student in writing to the
Director of Student and Academic Services not more than seven days
after the date on which notification of the relevant decision is
received. |
| |
(3) |
|
Appeals under this section are considered
and decided by the Deputy Vice-Chancellor by delegated authority
of the Academic Programmes Committee. |
| |
(4) |
|
A decision by the Deputy Vice-Chancellor
is notified in writing, and is final. |
