| 1. | |
Title |
| | These are the Library Regulations
2006. |
| 2. | |
Purpose |
| | These regulations provide a framework
for use of the University Library and its resources. |
| 3. | | Date of effect |
| | These regulations are effective from
1 January 2007. |
| 4. | |
Definitions |
| | In these regulations |
| | library means the Central Library,
the Education Library and the Law Library, which together comprise
the University Library |
| | reader means all persons admitted
to the Library under sections 7(1) and (2) of these regulations |
| | book means all types of Library material |
| | circulation desk means the issue desks
situated in the Central, Education and Law Libraries. |
| 5. | |
General |
| | (1) | | Admission to the Library
is conditional on observance of these regulations and such directions
as may be given from time to time by the University Librarian. All
readers are presumed to know these regulations. |
| | (2) | | All members of the Library staff are
empowered to enforce these regulations. |
| | (3) | | Any infringement of these regulations
by a reader may lead to the suspension of her/his use of the Library
at the discretion of the University Librarian, or, where appropriate,
to disciplinary action under the Student Discipline Regulations
2006. |
| 6. | |
Hours of opening |
| | The Central Library, the Education
Library and the Law Library are open at the times shown in the latest
edition of the respective Library Guides, and on the Library’s website
at http://www.waikato.ac.nz/library/business/hours.shtml. Any variation from
these times will be displayed on the notice boards at the entrances
to the Central Library and the Education Library, and on the Library’s
website. |
| 7. | |
Admission and borrowing |
| | (1) | | Borrowing facilities are
available to members of the University Council; Honorary Doctors,
staff, retired staff and enrolled students of the University; staff
and students of the Tertiary Education Alliance; and other people
whose applications have been approved by the University Librarian.
An annual registration fee may apply. |
| | (2) | | Other persons may be admitted to the
Library for reference and private study in accordance with such
arrangements as the University Librarian may, from time to time,
determine. |
| | (3) | | All students register as borrowers
for the current year at enrolment by obtaining a student identity
card. |
| | (4) | | Library notices are sent to staff
and students by email. Changes of email and postal addresses must
be notified immediately either via iWaikato or at the Circulation
Desk. Students who leave their academic year address during study
breaks or vacations must notify the Library of their temporary address during
these periods. Failure to read email, or change email/postal addresses, will
not be taken as an excuse for non-receipt of Library correspondence. |
| | (5) | | All readers may be required to produce
a valid identity card or other identification, acceptable to the
University Librarian, at any time when requested by the University
Librarian. |
| | (6) | | No book may be borrowed from the Library
without first having the loan properly recorded. A book to be borrowed
must be presented, together with the borrower’s University of Waikato
identity card, at the Circulation Desk or self-issue unit. The due
date of return for each book borrowed will be indicated. |
| | (7) | | No book will be issued within 15 minutes
of closing time. |
| | (8) | | A book will not be issued in the name
of another borrower. Any variation to this procedure requires the
approval of the University Librarian. |
| | (9) | | A borrower shall be held responsible
for any loss of, or damage to, a book while borrowed in her/his
name and will be required to pay the cost of replacement or repair,
together with any fines incurred before reporting the loss, and
an administrative charge. This administrative charge will be made whether
or not the book is subsequently found or returned. Loss or damage should
be reported immediately to the Circulation Desk. The University Librarian
shall determine the amount to be paid. |
| | (10) | | At the discretion of the University
Librarian a payment made for a lost book may be refunded if the
book is subsequently found and returned to the Library. |
| | (11) | | Under no circumstances may a book
be passed on to another borrower. Fines for resulting inability
to respond to recall or overdue notices will be charged to the borrower
in whose name the book is issued. |
| | (12) | | Most books on the open shelves may
be borrowed for a limited period. |
| | (13) | | Books marked ‘Not to be Borrowed’
are for reference use only and may not be taken from the Library. |
| | (14) | | New Zealand Official Papers may not
in any circumstances be removed from the Library. |
| | (15) | | Print journals (except those subscribed
to by the Waikato Management School or its departments) may be borrowed
by staff and students enrolled for graduate courses only. |
| | (16) | | Maps may be borrowed by staff, graduate
students, financial members of the New Zealand Geographical Society,
and other approved borrowers of the Map Library. No item may be
borrowed from the Map Library without the loan first being properly
recorded. |
| | (17) | | Library books may be taken out of
New Zealand only with the prior written permission of the University
Librarian. There are special procedures for university students
living overseas. |
| 8. | |
Course reserves |
| | Some books because of heavy demand
are available for use in the Library only and are referred to as
Course Reserves. A borrower is required to present her/his University
of Waikato identity card when using a Course Reserve. The period
for which a Course Reserve is available to any one borrower may
be limited according to the demand for the book, and only one Course
Reserve may be borrowed at a time. A charge per hour or part thereof
may be made for the late return of a Course Reserve. These books
may not be removed from the Library. |
| 9. | |
Recalls and reserves |
| | (1) | | Borrowers may recall or reserve books
which are on loan. |
| | (2) | | The number of recalls or reserves
that may be submitted each day by any one borrower will be at the
discretion of the University Librarian. |
| 10. | |
Recall notices and fines |
| | (1) | | All books are subject to recall at
any time and must be returned to the Library by the due date shown
on the recall notice, whether this is sent by email or by post.
Failure to respond to a recall notice by the due date shown incurs
a fine for each book returned after this date, and an additional
fine for each subsequent day. Other disciplinary action may also
be taken against a borrower who fails to return a book ten days
after the recall notice was first sent. |
| | (2) | | A book required simultaneously by
a number of borrowers is issued for three days or seven days only,
depending on the number of borrowers requiring the book. If this
book is kept beyond the due date of return, fines will be incurred. |
| | (3) | | A daily fine will be charged for any
book, other than those referred to in sections 10(1) and (2) of
these regulations, which is retained beyond the due date of return.
A book not returned within one calendar month of this date will
be regarded as lost and the borrower will then be billed for the
cost of the book, together with the fines incurred and an administrative
charge. This administrative charge will be made whether or not the
book is subsequently found or returned. |
| | (4) | | The Library is not obliged to notify
a borrower when a book is overdue, and a fine will automatically
be charged for each book which is retained beyond the due date of
return, whether or not a notice has been sent. |
| | (5) | | Where fines or invoices remain unpaid,
the penalties for non-payment, as set out in the Regulations Governing
Payment of Fees and Charges in the University of Waikato Calendar,
will be applied. In addition, Library services may be withheld. |
| 11. | |
Inter-library loan |
| | A book obtained on Interloan is subject
to such special conditions as may be imposed by the lending library.
A borrower not complying with these will have the privilege of using
this service withdrawn. |
| 12. | |
Conduct of readers |
| | (1) | | Smoking is not permitted
in the Library. |
| | (2) | | Eating and drinking are not permitted
in the Library, other than in areas specifically designated. |
| | (3) | | Undue conversation or disturbance
(including use of cell phones) in the formal reading areas is forbidden. |
| | (4) | | No reader shall behave in a noisy
or disruptive manner in the Library. Verbal abuse or rude behaviour
towards Library staff or other Library users will not be tolerated. |
| | (5) | | Places in the Library may not be reserved
by leaving books or other articles on seats or reading desks. Such
material may be removed by Library staff to the nearest Circulation
Desk. |
| | (6) | | Readers shall, when so requested by
a member of the Library staff, present for inspection their bags
and personal belongings as they leave the Library. |
| | (7) | | Readers may be required to satisfy
the Library staff that any book taken out of the Library has been
properly issued, or is personal property. |
| | (8) | | Readers must not misuse, damage or
remove any item of furniture or equipment belonging to the Library.
Such conduct is regarded as a serious offence, and action may be
taken under the Student Discipline Regulations 2006. |
| | (9) | | Readers must not mark or in any way
damage books belonging to the Library. Such conduct is regarded
as a serious offence, and action may be taken under the Student
Discipline Regulations 2006. |
| | (10) | | The unauthorised borrowing or removal
of a book is regarded as a serious offence, and action may be taken
under the Student Discipline Regulations 2006. |
| 13. | |
Fees, fines and administration
costs |
| | The fees, fines and administration
costs of the Library shall be determined from time to time under
such arrangements as the University Council shall approve and shall
be published annually in the Table of Fees and Charges section of
the University of Waikato Calendar. |
