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Library Regulations

1.   Title
  These are the Library Regulations 2004.
2.   Purpose
  These regulations provide a framework for use of the University Library and its resources.
3.   Date of effect
  These regulations are effective from 1 January 2004.
4.   Definitions
  In these regulations
  library means the Central Library, the Education Library and the Law Library, which together comprise the University Library
  reader means all persons admitted to the Library under sections 7(1) and (2) of these regulations
  book means all types of Library material
  circulation desk means the issue desks situated in the Central, Education and Law Libraries.
5.   General
  (1)   Admission to the Library is conditional on observance of these regulations and such directions as may be given from time to time by the University Librarian. All readers are presumed to know these regulations.
  (2)   All members of the Library staff are empowered to enforce these regulations.
  (3)   Any infringement of these regulations by a reader may lead to the suspension of her/his use of the Library at the discretion of the University Librarian, or, where appropriate, to disciplinary action under the Student Discipline Regulations 2004.
6.   Hours of opening
  The Central Library, the Education Library and the Law Library are open at the times shown in the latest edition of the respective Library Guides, and on the Library’s website at Any variation from these times will be displayed on the notice boards at the entrances to the Central Library and the Education Library, and on the Library’s website.
7.   Admission and borrowing
  (1)   Borrowing facilities are available to members of the University Council; Honorary Doctors, staff, retired staff and enrolled students of the University; staff and students of the Tertiary Education Alliance; and other people whose applications have been approved by the University Librarian. An annual registration fee may apply.
  (2)   Other persons may be admitted to the Library for reference and private study in accordance with such arrangements as the University Librarian may, from time to time, determine.
  (3)   All students register as borrowers for the current year at enrolment by obtaining a student identity card.
  (4)   Library notices are sent to staff and students by email. Changes of email and postal addresses must be notified immediately either via iWaikato or at the Circulation Desk. Students who leave their academic year address during study breaks or vacations must notify the Library of their temporary address during these periods. Failure to read email, or change email/postal addresses, will not be taken as an excuse for non-receipt of Library correspondence.
  (5)   All readers may be required to produce a valid identity card or other identification, acceptable to the University Librarian, at any time when requested by the University Librarian.
  (6)   No book may be borrowed from the Library without first having the loan properly recorded. A book to be borrowed must be presented, together with the borrower’s University of Waikato identity card, at the Circulation Desk or self-issue unit. The due date of return for each book borrowed will be indicated.
  (7)   No book will be issued within 15 minutes of closing time.
  (8)   A book will not be issued in the name of another borrower. Any variation to this procedure requires the approval of the University Librarian.
  (9)   A borrower shall be held responsible for any loss of, or damage to, a book while borrowed in her/his name and will be required to pay the cost of replacement or repair, together with any fines incurred before reporting the loss, and an administrative charge. This administrative charge will be made whether or not the book is subsequently found or returned. Loss or damage should be reported immediately to the Circulation Desk. The University Librarian shall determine the amount to be paid.
  (10)   At the discretion of the University Librarian a payment made for a lost book may be refunded if the book is subsequently found and returned to the Library.
  (11)   Under no circumstances may a book be passed on to another borrower. Fines for resulting inability to respond to recall or overdue notices will be charged to the borrower in whose name the book is issued.
  (12)   Most books on the open shelves may be borrowed for a limited period.
  (13)   Books marked ‘Not to be Borrowed’ are for reference use only and may not be taken from the Library.
  (14)   New Zealand Official Papers may not in any circumstances be removed from the Library.
  (15)   Print journals (except those subscribed to by the Waikato Management School or its departments) may be borrowed by staff and students enrolled for graduate courses only.
  (16)   Maps may be borrowed by staff, graduate students, financial members of the New Zealand Geographical Society, and other approved borrowers of the Map Library. No item may be borrowed from the Map Library without the loan first being properly recorded.
  (17)   Library books may be taken out of New Zealand only with the prior written permission of the University Librarian. There are special procedures for university students living overseas.
8.   Course reserves
  Some books because of heavy demand are available for use in the Library only and are referred to as Course Reserves. A borrower is required to present her/his University of Waikato identity card when using a Course Reserve. The period for which a Course Reserve is available to any one borrower may be limited according to the demand for the book, and only one Course Reserve may be borrowed at a time. A charge per hour or part thereof may be made for the late return of a Course Reserve. These books may not be removed from the Library.
9.   Recalls and reserves
  (1)   Borrowers may recall or reserve books which are on loan.
  (2)   The number of recalls or reserves that may be submitted each day by any one borrower will be at the discretion of the University Librarian.
10.   Recall notices and fines
  (1)   All books are subject to recall at any time and must be returned to the Library by the due date shown on the recall notice, whether this is sent by email or by post. Failure to respond to a recall notice by the due date shown incurs a fine for each book returned after this date, and an additional fine for each subsequent day. Other disciplinary action may also be taken against a borrower who fails to return a book ten days after the recall notice was first sent.
  (2)   A book required simultaneously by a number of borrowers is issued for three days or seven days only, depending on the number of borrowers requiring the book. If this book is kept beyond the due date of return, fines will be incurred.
  (3)   A daily fine will be charged for any book, other than those referred to in sections 10(1) and (2) of these regulations, which is retained beyond the due date of return. A book not returned within one calendar month of this date will be regarded as lost and the borrower will then be billed for the cost of the book, together with the fines incurred and an administrative charge. This administrative charge will be made whether or not the book is subsequently found or returned.
  (4)   The Library is not obliged to notify a borrower when a book is overdue, and a fine will automatically be charged for each book which is retained beyond the due date of return, whether or not a notice has been sent.
  (5)   Where fines or invoices remain unpaid, the penalties for non-payment, as set out in the Regulations Governing Payment of Fees and Charges in this Calendar, will be applied. In addition, Library services may be withheld.
11.   Inter-library loan
  A book obtained on Interloan is subject to such special conditions as may be imposed by the lending library. A borrower not complying with these will have the privilege of using this service withdrawn.
12.   Conduct of readers
  (1)   Smoking is not permitted in the Library.
  (2)   Eating and drinking are not permitted in the Library, other than in areas specifically designated.
  (3)   Undue conversation or disturbance (including use of cell phones) in the formal reading areas is forbidden.
  (4)   No reader shall behave in a noisy or disruptive manner in the Library. Verbal abuse or rude behaviour towards Library staff or other Library users will not be tolerated.
  (5)   Places in the Library may not be reserved by leaving books or other articles on seats or reading desks. Such material may be removed by Library staff to the nearest Circulation Desk.
  (6)   Readers shall, when so requested by a member of the Library staff, present for inspection their bags and personal belongings as they leave the Library.
  (7)   Readers may be required to satisfy the Library staff that any book taken out of the Library has been properly issued, or is personal property.
  (8)   Readers must not misuse, damage or remove any item of furniture or equipment belonging to the Library. Such conduct is regarded as a serious offence, and action may be taken under the Student Discipline Regulations 2004.
  (9)   Readers must not mark or in any way damage books belonging to the Library. Such conduct is regarded as a serious offence, and action may be taken under the Student Discipline Regulations 2004.
  (10)   The unauthorised borrowing or removal of a book is regarded as a serious offence, and action may be taken under the Student Discipline Regulations 2004.
13.   Fees, fines and administration costs
  The fees, fines and administration costs of the Library shall be determined from time to time under such arrangements as the University Council shall approve and shall be published annually in the Table of Fees and Charges section of the University Calendar.

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