| 1. |
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Title
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These are the Change of Enrolment
Regulations 2012. |
| 2. |
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Date of effect
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These regulations are effective from
1 January 2013. |
| 3. |
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Definitions
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In these regulations |
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change of enrolment means
any of the following changes to the programme of study in which
a student has originally enrolled for a given teaching period: |
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• |
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the addition of
a paper, with payment of the prescribed fees |
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• |
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the deletion of
a paper, with refund of the prescribed fees (the paper is deleted from
the student’s academic record) |
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• |
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withdrawal from
a paper, without refund of any fees (the paper remains on the student’s
academic record, annotated as ‘withdrawn’) |
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• |
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change of
qualification, major or specified programme. |
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iWaikato means
the computer system, accessible to enrolled students, which enables them
to apply for change of enrolment on the internet. |
| 4. |
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Application
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These regulations apply to papers
at 0, 100, 200, 300, 400, 500 and 700 levels. |
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Note: Policies
and procedures with respect to change of enrolment for 800 (MPhil)
and 900 (doctoral) level programmes are available from the Postgraduate
Studies Office.
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| 5. |
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Fees
|
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The fees referred to in these regulations
are available online at www.waikato.ac.nz/sasd/enrolment/fees.shtml. |
| 6. |
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Teaching periods
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The teaching periods referred to in
these regulations are defined on page 10 of the University of Waikato
Calendar. |
| 7. |
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Programme approval
|
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Any change of enrolment constitutes
a change to a programme of study and requires the approval of the
Faculty or School of Study. |
| 8. |
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Procedure for change of enrolment
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(1) |
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Applications for change of
enrolment must be submitted to the Faculty or School of Study that
the student is enrolled in for consideration. They need to be submitted
through iWaikato. The exceptions are students enrolled in articulation programmes
- they need to complete specific forms to add University of Waikato papers
to their enrolment (or on an Application to Change Enrolment form, available
from the Student Centre and the Faculties or School of Studies). |
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(2) |
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Absence from classes or failure to
submit items for assessment does not constitute withdrawal from
a paper. A student who does not withdraw from a paper using the
procedures outlined in these regulations remains enrolled for the paper
and remains liable for any prescribed fees. |
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(3) |
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Attendance at classes and submission
of items for assessment does not constitute enrolment in that paper. |
| 9. |
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Timeframe for change of qualification,
major or specified programme
|
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Provided that no changes are made
to the selection of papers, a student may apply to change a qualification,
major or specified programme at any time. |
| 10. |
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Deadlines for adding papers (with
payment of the prescribed fees)
|
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(1) |
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An application to add a paper
(other than a thesis) must be submitted to the Faculty or School
of Studies or through iWaikato by the following deadlines:
| Paper commencement date |
Deadline |
| 1 January to 2 March 2014 |
30 November 2013 |
| 3 March to 13 July 2014 |
19 January 2014 |
| 14 July to 31 December 2014 |
8 June 2014 |
|
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(2) |
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An application to add a (500
level) thesis must be submitted to the Faculty or School of Studies
at least one month before the intended start date for the thesis. |
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(3) |
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An application to add a Corporate
and Executive Education paper must be submitted to the Waikato Management
School at least one month before the start of the paper. |
| 11. |
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Deadlines for substituting papers
(with transfer of the prescribed fees)
|
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A student may apply to add a paper
in place of a paper being deleted up until the relevant deadline
listed in section 12 of these regulations provided that the paper
to be added is of the same or lesser points value as the paper to
be deleted. |
| 12. |
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Deadlines for deleting papers
(with a refund of the prescribed fees)
|
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(1) |
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An application to delete
a paper must be submitted to the Faculty or School of Studies by
the following deadlines:
| Type of paper |
Deadline |
Summer School 1 and 2
papers and C, D etc.
papers
with teaching periods shorter
than 17 weeks |
5.00pm on the first Friday of the relevant
teaching period |
| Semester A and full-year
papers |
5.00pm on the second Friday of semester
A
(14 March 2014) |
| Semester B papers |
5.00pm on the second Friday of semester B
(25 July 2014) |
| C, D etc. papers with teaching
weeks of 17 weeks or longer |
5.00pm on the second Friday of the
relevant teaching period |
|
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(2) |
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Where subjects provide for different
levels of proficiency on first enrolment (eg Mathematics, languages),
a student may apply to transfer, with a transfer of fees, from one
paper to a closely related paper in the same subject up until the relevant
deadline for withdrawal listed in section 13 of these regulations. |
| 13. |
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Withdrawal from papers (without
a refund of the tuition fee)
|
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(1) |
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Unless exceptional circumstances
apply (as provided for under section 14 of these regulations), a
student who withdraws from a paper after the deadline for deletion
(see section 12 of these regulations) is not entitled to a refund
of the fees for that paper; if the fees have not been paid, the
student remains liable for them. |
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(2) |
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An application to withdraw from a
pre-degree or undergraduate paper (0, 100, 200, 300, or 400 levels
and Faculty of Education 700 level) after the deadline for deletion
(see section 12 of these regulations) must be submitted to the Faculty or
School of Studies by the following dates:
| Type of paper |
Deadline |
Summer School 1 and 2
papers and C, D etc.
papers
with teaching periods shorter
than 17 weeks |
5.00pm on the first Friday of the relevant
teaching period |
| Semester A and full-year
papers |
5.00pm on the sixth Friday of semester A
(11 April 2014) |
| Semester B papers |
5.00pm on the sixth Friday of semester B
(22 August 2014) |
| C, D etc. papers with teaching
weeks of 17 weeks or longer |
5.00pm on the sixth Friday of the relevant
teaching period |
|
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(3) |
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A student may withdraw from a graduate
paper (500 or 700 level, excluding Faculty of Education 700 level)
after the deadline for deletion (see section 12 of these regulations)
at any time before the start of the examination or, if the paper is
internally assessed, at any time before the due date for the final
item of assessment. |
| 14. |
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Late deletion
or withdrawal under exceptional circumstances
|
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Note: Part 4 of
the Assessment Regulations 2014 sets out the University’s provisions
for special consideration in assessment. Students considering withdrawal
from papers because of exceptional circumstances beyond their control
are encouraged to seek advice first from their Faculty or School
of Study, or from the Assessment and Graduation Office in the Gateway,
about whether they might be entitled to special consideration under
the Assessment Regulations 2014.
|
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(1) |
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If, after the deadline for
deletion or withdrawal, a student considers that he or she is unable
to complete a paper because of exceptional circumstances beyond his
or her control, the student may apply in writing to the Head of
Student and Academic Services for late deletion or withdrawal. |
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(2) |
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The application must be submitted
to the Head of Student and Academic Services and must include an
account, with appropriate evidence if available, of the circumstances
that prompted the application. |
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(3) |
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Applications under this section are
considered and decided by the Head of Student and Academic Services. |
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(4) |
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If the application is approved, the
Head of Student and Academic Services may also approve, at his or
her discretion, a credit of some or all of the student’s fees. |
| 15. |
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Appeals
|
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(1) |
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A student may appeal against
any decision taken under these regulations. |
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(2) |
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An appeal, comprising a written statement
of the circumstances of the appeal, and supporting evidence if available,
must be submitted in writing to the Head of Student and Academic
Services not more than seven days after the date on which the student
receives notification of the relevant decision. Late appeals may be
accepted at the discretion of the Head of Student and Academic Services. |
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(3) |
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Appeals under this section are considered
and decided by the Deputy Vice-Chancellor, or his nominee, by delegated
authority of the Academic Board. |
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(4) |
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A decision by the
Deputy Vice-Chancellor is notified in writing and is final. |
