| ||These are the Library Regulations
| ||These regulations provide a framework
for use of the University Library and its resources.
||Date of effect
| ||These regulations are effective from
1 January 2008.
| ||In these regulations
| ||library means the Central Library, the Teaching Resources Library and the Law Library, which together comprise the University Library
| ||reader means all persons admitted
to the Library under sections 7(1) and (2) of these regulations
| ||item means all types of Library material
including, but not limited to, books, journals, laptops and AV material
| ||service desk means the desks situated in the Central and Teaching Resources Libraries.
| ||(1)|| ||Admission to the Library
is conditional on observance of these regulations and such directions
as may be given from time to time by the University Librarian. All readers
are presumed to know these regulations.
| ||(2)|| ||All members of the Library staff are
empowered to enforce these regulations.
||Any infringement of these regulations
by a reader may lead to the suspension of her/his use of the Library
at the discretion of the University Librarian, or, where appropriate,
to disciplinary action under the Student Discipline Regulations 2014.
||Hours of opening
| ||The Central Library, the Teaching Resources Library and the Law Library are open at the
times shown on the Library website. Any variation from these times will be displayed by
the entrances to the Central Library and the Teaching Resources Library, and on the
||Admission and borrowing
| ||(1)|| ||Borrowing facilities are
available to members of the University Council; Honorary Doctors,
staff, retired staff and enrolled students of the University; staff
and students of other tertiary institutions with whom a reciprocal
agreement is in place; and other people whose applications have
been approved by the University Librarian. An annual registration
fee may apply.
| ||(2)|| ||Other persons may be admitted to the
Library for reference and private study in accordance with such
arrangements as the University Librarian may, from time to time,
| ||(3)|| ||All students register as borrowers
for the current year at enrolment by obtaining a student identity
| ||(4)|| ||Library account notifications are
sent by email. Changes of email and postal addresses must be notified
immediately either via iWaikato or at a Service Desk. Failure to
read email, or change email/postal addresses, will not be taken
as an excuse for non-receipt of Library correspondence.
| ||(5)|| ||All readers may be required to produce
a valid identity card or other identification, acceptable to the
University Librarian, at any time when requested by the University
| ||(6)|| ||No item may be borrowed from the Library
without first having the loan properly recorded. An item to be borrowed
must be presented, together with the borrower’s University of Waikato
identity card, at the Service Desk or self-issue unit. The due date
of return for each item borrowed will be indicated and is available
online via the reader’s Library Account.
| ||(7)|| ||No item will be issued at the Service
Desk within 15 minutes of closing time.
| ||(8)|| ||An item will not be issued in the
name of another borrower. Any variation to this procedure requires
the approval of the University Librarian.
| ||(9)|| ||A borrower shall be held responsible
for any loss of, or damage to, an item while borrowed in her/his
name and will be required to pay the cost of replacement or repair,
together with any fines incurred before reporting the loss, and
an administrative charge. This administrative charge will be made
whether or not the item is subsequently found or returned. Loss
or damage should be reported immediately to the Service Desk. The
University Librarian shall determine the amount to be paid.
| ||(10)|| ||At the discretion of the University
Librarian a payment made for a lost item may be refunded if the
item is subsequently found and returned to the Library.
| ||(11)|| ||Under no circumstances may an item
be passed on to another borrower. Fines for resulting inability
to respond to recall or overdue notices will be charged to the borrower
in whose name the item is issued.
| ||(12)|| ||Items marked ‘Not to be Borrowed’
are for use in the Library and may not be taken from the Library.
| ||(13)|| ||Library items may be taken out of New Zealand only with the prior permission of the University Librarian. There are special procedures for university students living overseas.
| ||Some items, because of heavy demand, are temporarily placed in a separate collection
known as Course Reserve. Course Reserve items must be issued before being removed
from the Course Reserve Collection. The period for which a Course Reserve item is
available to any one borrower may be limited according to the demand for the item, and
only one Course Reserve item may be borrowed at a time. A charge per hour or part
thereof may be made for the late return of a Course Reserve.
||Recalls and reserves
| ||(1)|| ||Borrowers may recall or reserve books
which are on loan.
| ||(2)|| ||The number of active recalls or reserves
that may be submitted by any one borrower will be at the discretion
of the University Librarian.
||Recall notices and fines
| ||(1)|| ||All items are subject to recall at
any time and must be returned to the Library by the due date shown
on the recall notice, whether this is sent by email, SMS txt or by
post. Failure to respond to a recall notice by the due date shown
incurs a fine for each item returned after this date, and an additional
fine for each subsequent day. Other disciplinary action may also
be taken against a borrower who fails to return an item ten days
after the recall notice was first sent.
| ||(2)|| ||An item required simultaneously by
a number of borrowers is issued for seven days only. If this item
is kept beyond the due date of return, fines will be incurred.
| ||(3)|| ||A daily fine will be charged for any
item, other than those referred to in sections 10(1) and (2) of
these regulations, which is retained beyond the due date of return.
An item not returned within one calendar month of this date will
be regarded as lost and the borrower will then be billed for the
cost of the item, together with the fines incurred and an administrative
charge. This administrative charge will be made whether or not the
book is subsequently found or returned.
| ||(4)|| ||The Library is not obliged to notify
a borrower when an item is overdue, and a fine will automatically
be charged for each item which is retained beyond the due date of
return, whether or not a notice has been sent.
| ||(5)|| ||Where fines or invoices remain unpaid,
the penalties for non-payment, as set out in the Regulations Governing
Payment of Fees and Charges in the University of Waikato Calendar,
will be applied. In addition, Library services may be withheld.
||Electronic resources made available
by the Library may be accessed only by staff and students of the
University of Waikato. Students need to be enrolled in at least
one paper during Semester or Summer School in order to access electronic
resources. The period of access before and after a paper starts
or finishes shall be determined by the University Librarian. The
electronic resources may be used only for the purposes of research, teaching
or private study. Commercial use, defined as use for the purposes
of monetary reward (but excluding use in the course of research
funded by a commercial organisation) is prohibited. Most electronic
resources are subject to a License agreement signed by the Library
on behalf of the University. There are limits on the amount of information
which can be copied or downloaded. Systematic downloading of content
is not allowed, including by software such as website crawlers,
harvesters or offline browsers.
| ||An item obtained on inter-library
loan is subject to such special conditions as may be imposed by
the lending library. A borrower not complying with these will have
the privilege of using this service withdrawn.
||Conduct of readers
| ||(1)|| ||Smoking is not permitted
in the Library or on the balconies.
| ||(2)|| ||Eating and drinking are permitted
in most areas of the Library but any food must be cold, drinks must
be in closed containers and all rubbish must be placed in bins and
any spills and crumbs cleaned up.
| ||(3)|| ||Discussion and conversation is not permitted in designated Quiet Areas.
||Undue conversation or disturbance (including socialising, use of cell phones or
video chat) in designated Study Areas is forbidden.
| ||(5)|| ||No reader shall behave in a noisy
or disruptive manner in the Library. Verbal abuse or rude behaviour
towards Library staff or other Library users will not be tolerated.
| ||(6)|| ||Places in the Library may not be reserved
by leaving items or other articles on seats or reading desks. Such
material may be removed by Library staff to the nearest
| ||(7)|| ||Readers shall, when so requested by
a member of the Library staff, present for inspection their bags
and personal belongings as they leave the Library.
| ||(8)|| ||Readers may be required to satisfy
the Library staff that any item taken out of the Library has been
properly issued, or is personal property.
||Readers must not misuse, damage or
remove any item of furniture or equipment belonging to the Library.
Such conduct is regarded as a serious offence, and action may be
taken under the Student Discipline Regulations 2014.
||Readers must not mark or in any way
damage books belonging to the Library. Such conduct is regarded
as a serious offence, and action may be taken under the Student Discipline Regulations 2014.
||The unauthorised removal of an item
is regarded as a serious offence, and action may be taken under
the Student Discipline Regulations 2014.
||Fees, fines and administration
| ||The fees, fines and administration
costs of the Library shall be determined from time to time under
such arrangements as the University Council shall approve and shall
be published annually in the Table of Fees and Charges section of
the University of Waikato Calendar.