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Library Regulations

  1. Title
      These are the Library Regulations 2022.
  2. Purpose

    These regulations provide a framework for use of the University Library and its resources.

  3. Date of effect

    These regulations are effective from 1 January 2022.

  4. Definitions

    In these regulations

        library means the Hamilton Campus, Teaching Resources, Law and Tauranga Campus Libraries; which together comprise the University Library
        item means all types of Library material including, but not limited to, books, journals, chromebooks and AV material
        service desk means the Library help desks situated in the Hamilton Campus, Teaching Resources and Tauranga Campus Libraries.
  5. General

    Everyone is welcome to use the library as per these regulations.

  6. Hours of opening

    Opening hours for all libraries are displayed on the Library website. Online access to library resources is available 24/7.

  7. Admission and borrowing
    1. Borrowing is available to members of the University Council; Honorary Doctors, staff, retired staff, alumni and enrolled students of the University; staff and students of other tertiary institutions with whom a reciprocal agreement is in place; and others whose applications have been approved by the University Librarian. An annual registration fee may apply.
    2. Members of the public are able to use the Library for reference and private study.
    3. Library account notifications are sent by email and SMS text messaging. Changes of email and postal addresses must be made via MyWaikato. Changes of phone numbers must be made to the library directly.
    4. A valid staff or student identity card or other identification may be required to borrow library resources.
    5. Loan periods and allowances may differ by collection – all information is available on the Library website.
    6. All items must be issued via a Service desk or Self-check machine. The due date of return for borrowed items are available on the Library’s website via ‘My Account’. See also section 10.
    7. Any loss of, or damage to, borrowed items is the responsibility of the person the item is issued to and they will be required to pay the cost of replacement or repair, together with any fines incurred before reporting the loss, and an administrative charge. This administrative charge will be made whether or not the item is subsequently found or returned. Loss or damage should be reported immediately to a Service Desk or by email to [email protected] .
    8. A payment made for the replacement cost of a lost item may be refunded if the item is subsequently found and returned to the Library.
    9. Items should not be passed on to another person.
    10. Reference only items are for use in the Library.
    11. Physical library items are for use in New Zealand only.
  8. Recall notices and fines
    1. All items are subject to recall at any time and must be returned to the Library by the due date shown on the recall notice. Overdue recall fines will accrue each day the item is not returned. Other disciplinary action may also be taken against a student who fails to return an item ten days after the recall notice was first sent.
    2. High Demand items accrue hourly overdue fines.
    3. A daily overdue fine will be charged for all other items. Any item not returned within six weeks of this date will be regarded as lost and will be invoiced for, this will include the cost of the item, together with the fines incurred and an administrative charge. This administrative charge will be made whether or not the book is subsequently found or returned.
    4. The status of loans and fines is available on the Library’s website via ‘My Account’.
    5. Where fines or invoices remain unpaid, the penalties for non-payment, as set out in the Regulations Governing Payment of Fees and Charges in the University of Waikato Calendar, will be applied.
  9. Electronic resources
    1. Electronic resources (e-resources) made available by the Library may be accessed only by current staff and students of the University of Waikato.
    2. Electronic resources may be used only for the purposes of research, teaching or private study.
    3. Most electronic resources are subject to Licences signed by the Library on behalf of the University.
  10. Inter-library loan

    An item requested from another library on inter-library loan is subject to conditions as may be imposed by the lending library. Any staff or student not complying with these will have the privilege of using this service withdrawn.

  11. Conduct
    1. Quiet areas and study spaces are provided. Please be considerate to others.
    2. Verbal abuse or rude behaviour towards Library staff or other Library users will not be tolerated.
    3. The security of personal belongings whilst in the Library is that of the owner.
    4. Misuse of, or damage to any library resource, item of furniture or equipment belonging to the Library will not be tolerated. Such conduct is regarded as a serious offence, and further action may be taken.
  12. Fees, fines and administration costs

    The fees, fines and administration costs of the Library will be regularly reviewed and published annually in the Table of Fees and Charges section of the University of Waikato Calendar.