Higher Degree Appeals and Complaints Regulations

Higher Degrees of the University of Waikato comprise the following degrees:

  Master of Philosophy (MPhil)
  Doctor of Education (EdD)
  Doctor of Juridical Science (SJD)
  Doctor of Musical Arts (DMA)
  Doctor of Philosophy (PhD)
1.   These regulations apply to applicants and candidates for higher degrees at the University of Waikato.
2.   An applicant or candidate for a higher degree
  (a)    who has met the minimum requirements for admission, and for whom there is appropriate supervision available, but whose application for conditional enrolment is declined, or
  (b)    who has been accepted for conditional enrolment but whose subsequent application for confirmed enrolment is declined
    may appeal this decision in writing to the Research Committee.
3.   Candidates for a higher degree who wish to appeal a decision by the Dean of the School of Graduate Research or the Postgraduate Research Committee in relation to their enrolment for the degree or in relation to its examination may appeal this decision in writing to the Research Committee.
4.   An appeal under section 2 or 3 must comprise a written statement of the circumstances of, and grounds for, the appeal, together with supporting evidence, if available, and must be lodged with the Secretary to the Research Committee not more than 21 days from the date of notification of the decisions.
5.   Where an appeal is lodged under section 2 or 3, the Research Committee may delegate authority to hear and decide on the appeal on its behalf to a sub-committee comprising:
  (a)    the Chair of the Research Committee (or nominee), and
  (b)    two members of the Research Committee
  The Chair of the Research Committee must ensure that none of those considering the appeal is a party to the original decision.
6.   A decision by, or on behalf of, the Research Committee on an appeal lodged under section 2 or 3 is notified to the applicant or candidate in writing, and is final.
7.   Candidates for higher degrees who have a concern about supervision or any other aspect of their candidature (other than decisions in relation to enrolment for the degree or its examination) may, in the first instance, seek a resolution by raising the matter with their supervisor, Faculty/School postgraduate studies representative, or other relevant staff member (e.g. Chairperson of Department/School, Associate Dean (Postgraduate, Dean)) in their Faculty/School.
8.   Where it has not been possible to resolve the concern under section 7, the candidate may make a written complaint to the Chair of the Postgraduate Research Committee.
9.   A written complaint under section 8 must include an appropriately detailed explanation of the concern, together with supporting evidence if available, and must be lodged with the Secretary to the Postgraduate Research Committee.
10.   A decision by the Chair of the Postgraduate Research Committee with respect to a complaint under section 8 will be notified in writing to the candidate within 21 days of the receipt of the written complaint.
11.   A candidate who wishes to appeal a decision by the Chair of the Postgraduate Research Committee under section 10 may do so in writing to the Research Committee.
12.   An appeal under section 11 must comprise a written statement of the circumstances of, and grounds for, the appeal, together with supporting evidence, if available, and must be lodged with the Secretary to the Research Committee within 21 days of the date of notification of the decision.
13.   Where an appeal is lodged under section 11, the Research Committee may delegate authority to hear and decide on the appeal on its behalf to a sub-committee comprising:
  (a)    the Chair of the Research Committee (or nominee), and
  (b)    two members of the Research Committee
  The Chair of the Research Committee must ensure that none of those considering the appeal is a party to the original complaint.
14.   A decision by, or on behalf of, the Research Committee on an appeal lodged under section 11 is notified to the candidate in writing and is final.

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